Desktop Vs. Cloud Authoring Tools: How To Pick Your eLearning Option


Not too long ago, eLearning authoring tools were only emerging, which meant training managers were quite limited in their choices when developing new material for their company. The business has come a ways since that time. Among the most significant advances is that the debut of cloud-based tools for authoring the content. But some organizations swear by desktop tools. So when it is time to pick your eLearning authoring solution, you’re faced with two choices: you either go with a desktop software tool that’s installed right on your regional machines or you may go with a cloud-based provider that produces all the tools–and your articles –accessible from anywhere using internet browsers. Many factors come into play when picking which is the very best for your organization. Let us dive right into it.
What’s The Difference Between Desktop And Cloud Authoring Tools?
Authoring isn’t the only industry that has been hit by cloud-based tools’ creation. Even, accounting software, and POS systems design software have had their moments of cloud-based revolution. But what differences do you expect in terms of expertise?
1. Pricing
Typically, a large upfront charge is required by desktop software. Some companies require you to renew your license while some permit you pay when you require or want an upgrade and to keep versions of their software. Although tools have started to move in this direction, on the other hand, cloud-based solutions usually enable the flexibility of subscriptions. You are not as much buying a product as you are subscribing to an agency, hence the term “Software-as-a-Service” (SaaS).
2. Access
Due to the character of installs that are desktop, desktop software is automatically accessible whether you have an online connection. Of course, some attributes may only be available online, and in this case, the sole benefit of tools falls flat. Why? The moment you are not at your machine, you do not have access. If you need access on several machines, then a computer solution will require you to purchase licenses whereas cloud-based licenses to operate anywhere you have an internet connection. In an age of growing teams that are distant, accessibility from anywhere, and everywhere is essential.
3. Data Safety And Backup
From the moment you set up a solution locally, you’ll be asked to carry out your backups to protect your data. In some cases, backup solutions may be offered by some companies, but the majority of the time, you’re on your own. For sensitive data, this indicates that you’re also accountable for safeguarding and hosting your servers. Your data could be compromised, either leaked or destroyed completely if something happens to your hardware. Your eLearning content is stored by cloud-based authoring tools onto the cloud, as its name suggests. The responsibility to safeguard the data from cyber-attacks or harm falls on you, not on the software company. And because these companies specialize in software, they frequently have ways to safeguard your data. Generally, these cloud-based authoring options will back up your eLearning.
4. Software Updates
Cloud-based authoring tools will not require you to perform upgrades because they aren’t directly installed on your machine. You’ll be in charge of upgrading your desktop tools. Oftentimes, an IT professional is required by this, because the process is not straightforward. If your machine is no longer powerful enough to support the upgrades, It is also possible to run into problems.
5. Mac Users
Your choice of authoring tools gets reduced, if your organization uses Macs rather than PC desktops. Not many eLearning authoring options exist at the moment for Mac. On the other hand, cloud-based tools can be accessed with a browser, which means it can be supported by any kind of machine.
6. The User Experience
You need to have a powerful machine to possess User Experience using an authoring solution. Otherwise, you will undergo previewing and publishing that will bog down your workflow. Oftentimes, desktop eLearning tools force you to toggle between your building mode and your trailer mode rather than giving you a perspective –that further slows your process down in comparison with user-friendly tools.
7. Customization
Among the features to come out of cloud-based solutions is the capacity to incorporate tools with other third-party apps. This means the customization choices are endless. The same can not be stated for authoring tools. The software you get is. These possibilities will be much more limited, although some tools may permit you to incorporate third-party apps.
8. Users
Every user will require a license for every single machine in the event of background tools, Whenever you have many users authoring eLearning content. This may get confusing and costly, In case you have many users.
9. Sharing And Publishing
Publishing and sharing your own content that is eLearning is definitely a lengthy and tough process on a desktop computer. Each time you would like to update the content, you’ll need to experience the exporting process. There’s no easy way to split the content with your organization. This is really where cloud-based eLearning really shines. With the click of a button, your content can be updated — and discuss — by you in most cases. Employees who should take the training can access it from anywhere you would like.
Things To Think About Selecting Your Authoring Solution
Still not sure whether to take the plunge? Listed below are 4 signs you could benefit from Making Your eLearning content on the cloud:
You’ve got a team of writers developing the content and team authoring features are needed by you.
The writers in your business will need to access the tool and are remote.
You do not have (or want) an IT department to deal with the tool for you.
Your authoring team changes frequently, which means licenses need to be switched out on a regular basis.
In general, authoring options, can easily scale down and up along with your team and like Koantic, are somewhat more elastic than software. authoring tool makes it easy to create beautiful classes containing Slides, Branching, Quizzes, and Interactive Videos. Publish to SCORM, xAPI, HTML5, or Cloud. Transfer your PPT skills and be productive on day 1.


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